RULES AND REGULATIONS
Vendors and Craftsmen, please print the following Rules and Regulations to
your own printer to keep as future reference
HOT SPRINGS ARTS & CRAFTS FAIR
Garland County Fairgrounds
WHERE: 4831 Malvern Ave. - (Hwy 270 East)
WHEN: The first full weekend of October each year which consists
of a Friday, Saturday and Sunday (check your calendar for actual dates)
HOURS: FRIDAY AND SATURDAY: 9:00 A.M. – 6:00 P.M.
SUNDAY: 12:00 P.M. – 5:00 P.M
RULES & REGULATIONS
will be expected to help us maintain the integrity of this event by
closely reading the following Rules & Regulations as they apply both to
your work and to your conduct on the fairgrounds.
1. Exhibitors are invited on a yearly basis. All current exhibitors
will be reviewed on quality of workmanship, cooperation, following the rules,
and maximum crafts in one area. The A&C Fair is governed by a
committee of volunteers appointed by the Garland County Extension
Homemakers Council (EHC).
2. Exhibitors will receive numbered parking passes, which must be
prominently displayed in vehicle. These must be returned to Hostess before
leaving premises. There will be a $5 replacement charge if not returned to
3. Campers other than those in the exhibitors’ line will be located
in designated areas away from buildings. Stakes must be marked so they are
noticeable. WE CANNOT PERMIT STAKES BEING DRIVEN INTO THE ASPHALT.
No fireworks of any kind may be discharged during or after
CHECK IN / CHECK OUT
1. On the Thursday
before the fair,
exhibit halls will open at 9:00 am for you to begin setting up displays.
Please do not arrive before 9:00 am. You must be checked in by 4:00 pm
and exhibits must be in place by 6:00 pm. Exhibitors not meeting this
requirement will forfeit their exhibit space and MONEY WILL NOT BE
2. A night watchman will be on duty
Thursday, Friday, and Saturday nights, however, THE FAIR COMMITTEE IS NOT
RESPONSIBLE FOR ACCIDENTS, FIRES, OR THEFTS ON THE GROUNDS OR IN
BUILDINGS. Please secure your own items and vehicles.
3. No display is to be removed before
5:00 pm on Sunday. Do not move your vehicles to the
buildings until the Fair closes at 5:00 pm.
1. Each exhibitor is responsible for
the appearance of his booth space DAILY. All trash, boxes, packing, etc.
must be carried out to the commercial dumpster and all boxes must be
broken down before being placed in the dumpster. A clean-up fee
of $25 will be assessed if you do not clean your own space and place
your trash in dumpster.
2. Qualified Arts & Craft personnel
will check each exhibit at least twice a day for compliance with all rules
and also compliance with housekeeping requirements. This is necessary to ensure the
standards of the Fair are being met.
3. We cannot allow nails, push-pins,
staples, or other similar items, driven or stuck in or on the building walls. Your
exhibits must be kept inside your exhibit space boundaries.
EXHIBITS AND EXHIBITORS
1. There must be someone at your
exhibit at all times. Committee members or Hostesses will not be
available for assisting in your booth. Please make arrangements for
all your own coverage needs.
2. There is limited
electricity and outlets. If extra spotlights create a problem, you will
be asked to unplug some of them.
3. There will be NO CUTTING OF
PRICES at any time. Exhibitors who disregard this ruling will not be
invited to participate again. Prices must be posted or marked on your
items. Please do not take money for orders that you cannot
fill within 30 days of the fair.
The correct sales tax rate is
responsibility. You will be liable for State and County, but not
city taxes. Please remember to check for the current rate for Arkansas and Hot Springs
(Garland County) taxes on the following website prior to arriving
for the fair, http://www.arkansas.gov/dfa/excise_tax_v2/st_index.html
5. Exhibitors may display
identification signs, i.e., names, addresses, phone numbers, but,
signs must not reflect commercial businesses. The Hostess will check
and approve all signs.
1. All crafts for
new exhibitors must be juried and approved by
the Arts & Crafts committee. Only applications meeting approval by
the screening committee are invited to the Fair. The committee
screens for the quality and variety of arts and/or crafts and they must
meet high criteria before being accepted. All items must be
handmade, handcrafted, or homegrown. The
items must be creative, hand-done, and
entered by the person making it. Commercial crafts will not be
accepted. Exhibitors found to be in violation of this
rule will not be invited back.
2. Applicants living within 50 miles
are expected to bring their crafts to a monthly jury meeting.
Notifications will be sent out announcing the date, place, and time for
jurying. Applicants living outside this area may submit pictures or
slides to be juried, however, pictures of poor quality that do not
adequately show workmanship and quality of the craft will automatically
be rejected. It will be advantageous to have your items personally viewed
by the Jury Committee.
3. Exhibitors changing or adding a
new craft must have the craft juried. The deadline for having
your added crafts juried is September 1st of the current year. Added or new crafts will not
be juried at the Fair. Additional names (new to exhibit) must be
indicated as new and must be approved.
4. Craft items
should be confined to no more than THREE unrelated categories per
booth, double or single. Use the Craft Categories table to assist you in
categorizing your crafts. Hostess will review your application sheet with
you when you check-in at the fair. Items you have listed must correspond
with what you have brought.
FEES / PAYMENT / CANCELLATIONS / REFUNDS / SPACE ASSIGNMENTS / IMPORTANT DATES
1. Exhibit space assignment and invitations to the Fair are for the
current year only, and shall be at the discretion of the committee.
Since crafts must be juried and accepted by the Committee, you
cannot transfer your assigned space to someone else.
2. Return exhibitors who are invited to participate in the current
year show have
until Jan. 1st to submit their payment. If payment is not received prior to
that deadline, the exhibitor will forfeit all rights as a return exhibitor
and will have to re-apply, and if approved, will be treated as a new
exhibitor as far as space assignment. Spaced are reserved only on
submission and receipt of full payment of space cost.
3. A refund of Twenty dollars ($20.00) of your booth fee will be
given if you must cancel and we receive you written (not verbal) notification prior to
Sept. 1st. NO refunds will be made on cancellations received after September
4. Assignment of space(s) is at the discretion of the A & C
Committee. Spaces will be assigned taking crafts into consideration. We
cannot honor requests for specific (or unusual) sizes, or requests for
a specific place.
Exhibit Space Prices:
Single: (10’ x 10’) - $100.00
Double: (10’ x 20’) - $200.00
Show Camper Space:
$100.00 (20’) Outside
Table/Booth $75.00 (up to 10’ x 10’)
20% commission will be collected at end of show
5. The fee for overnight lodging for campers is $20.00 per night.
This includes all campers used for lodging which require electricity.
Campers in the show line will only have electricity available for their
lights. There will not be an additional charge for this.
6. Remember, don't send money until you have been
approved and received notification that you can participate in the fair.
7. When you receive notification that you have been approved to
participate, you may then send your payment to Peggy Barnett whose address
appears at the top of the Application on Page 3.
meetings and activities announced in this website are open to all eligible
persons without regard to race, color, national origin, religion, gender,
age, disability, marital or veteran status or any other legally protected
status. Persons with disabilities who require alternative
means for communication of program information (large print, audiotapes,
etc.) should notify the County Extension Office as soon as possible prior
to the activity. The Arkansas Cooperative Extension Service is an
Affirmative Action/Equal Opportunity Employer.